What is DIR-3 KYC Filing?
DIR-3 KYC is a mandatory annual filing for all individuals who have a Director Identification Number (DIN). Through this process, directors must confirm and update their personal information, such as address, email ID, mobile number, and PAN. This initiative was introduced by the MCA to maintain accurate records, prevent fraud, and enhance transparency in corporate governance.
Who Needs to File DIR-3 KYC?
Any individual holding a DIN as of March 31 of a financial year must file DIR-3 KYC, irrespective of whether they are actively serving as a director or not. Even if a director is not associated with any company currently, the filing is still compulsory as long as the DIN remains valid.
Types of DIR-3 KYC Forms
There are two types of forms available for filing:
- DIR-3 KYC Form: Used when a director is filing for the first time or needs to update details.
- DIR-3 KYC WEB: A simplified online version for directors who have already completed KYC in the previous year and have no changes in their details.
Documents Required for DIR-3 KYC Filing
Directors must keep certain documents ready before filing, such as:
- PAN Card and Aadhaar Card
- copyright (mandatory for foreign nationals)
- Voter ID or copyright
- Proof of address (permanent and present)
- Personal mobile number and email ID for OTP verification
- Digital Signature Certificate (DSC) of the director
Step-by-Step Process of Filing DIR-3 KYC
The filing process includes a few systematic steps:
- Collect and verify all required documents.
- Fill in the DIR-3 KYC form on the MCA portal with accurate details.
- Verify contact details through OTP sent to the registered mobile number and email.
- Affix the director’s Digital Signature Certificate (DSC).
- Get the form certified by a practicing CA, CS, or Cost Accountant.
- Submit the form on the MCA website and retain the acknowledgment for records.
Due Date for Filing
The deadline for filing DIR-3 KYC is 30th September of every year. Directors must complete the process before this date to avoid penalties and deactivation of their DIN.
Penalties for Non-Compliance
If a director fails to file before the due date, their DIN will be marked as “Deactivated due to non-filing of DIR-3 KYC.” To reactivate, they must pay a penalty of ₹5,000. Continuous failure to comply may even result in director disqualification, which restricts them from holding directorship in any company.
Importance of DIR-3 KYC Filing
DIR-3 KYC filing ensures that a director’s DIN remains active and valid. It helps in maintaining the credibility of directors in the MCA records, prevents fraud, and ensures smooth compliance during company-related filings. For directors, it is a simple yet crucial step in safeguarding their professional standing.
Professional Assistance for Filing
Though the process is relatively straightforward, many directors prefer professional assistance to avoid technical issues or mistakes. Consulting compliance experts can ensure timely filing and error-free submission.
Conclusion
DIR-3 KYC filing is an essential annual compliance requirement that directors must not overlook. Filing on time avoids penalties, ensures continued validity of DIN, and strengthens corporate transparency. Treating it as a routine annual responsibility can help directors stay compliant and stress-free.